Eligibility: Abstracts may be submitted in one of two categories: (1) research (quality improvement, innovations, clinical and basic science research) or (2) clinical vignettes. Only original submissions that have not been presented at a prior regional hospitalist meeting will be considered.
Quality-Innovations-Research Competition: Submissions can report quality improvement, innovations, clinical and/or laboratory-based research or consist of a systematic review of a clinical problem. Research abstracts concerned with efficiency, cost, method of health care delivery, quality of care, and medical decision-making are also encouraged.
Clinical Vignette Competition: A clinical vignette is a report of one or more cases that illustrate a new disease entity, a prominent or unusual clinical feature of an established disease, highlight an area of clinical controversy in hospital medicine, or illustrate a unique patient safety issue.
Abstract Selection: Abstracts will be blinded and reviewed by a panel of judges. Each category of the competition (research and clinical vignettes) will be judged separately. The most worthy abstracts will be selected for poster presentation at the Southern Hospital Medicine Conference. Instructions for posters will be provided upon notification of selection.
Posters will be judged during the Reception/Poster Session on Thursday evening, October 19, 2017 from 6:00pm to 7:30pm CDT.
Notification of Results: All primary authors will be notified via email of the initial judging by Tuesday, September 5, 2017. Awards will be given at the meeting to the best poster(s) in each category. Judges will consider not only the quality of the initial abstract submission, but also the quality of the poster and presenting author’s discussion of their work during the poster session.
Presenting Author’s Availability: The presenting author (preferably the primary author) must be available to present his or her work at the Southern Hospital Medicine Conference on Thursday, October 19, 2017 in New Orleans, LA. Authors will be responsible for any associated costs including travel, meeting registration, and poster preparation.
Number of Entries: An author may submit no more than two entries per category into the overall competition as the primary author/presenter. If you submit more than two entries per category, only the first two received via e-mail will be considered; the others will be deleted without consideration.
Research Competition: Submissions can report clinical and/or laboratory-based research. Research abstracts concerned with efficiency, cost, method of health care delivery, quality of care, and medical decision-making are also encouraged. Substance of the research should be relevant to hospital medicine. Abstracts submitted for the research category should adhere to these headings:
Clinical Vignette Competition: A clinical vignette is a report of one or more cases that illustrate a new disease entity, a prominent or unusual clinical feature of an established disease, highlight an area of clinical controversy in hospital medicine, or illustrate a unique patient safety issue. It may include a summary of pertinent patient history, physical findings, laboratory data, or management description. It should be clear from the discussion portion of the abstract why the vignette is most appropriate for a hospital medicine as opposed to general internal medicine.
Clinical vignettes will be judged on originality, organization, writing quality, and relevance to hospital medicine. All submissions for the clinical vignette category should adhere to these headings:
Style: Write for clarity and directness. Avoid statements like “The results will be discussed.” Avoid the use of medical jargon or stock empty phrases. If in the conduct of these studies, human or animal species were exposed to risks not required by their medical needs, the author affirms that the study was approved by an appropriate committee, or if no such committee was available and informed consent was needed, it was obtained in accordance with the principles set forth in “The Institutional Guide to DHEW Policy on Protection of Human Subjects” and the “Guide for the Care and Use of Laboratory Animals,” published by the NIH.
Abbreviations, Symbols, and Nomenclature: Usage should conform as closely as possible to that recommended CBE Style Manual (6th edition, 1994), published by the Council of Biology Editors and available from CBE Secretariat, 9650 Rockville Pike, Bethesda, MD, 20814. Non-standard abbreviations must be kept to a minimum and explained when used. Generic names of drugs are preferred: a propriety name may be given only with the first use of the generic name.
Units of Measurement: Metric (SI), including those for height, length, mass (weight), and body temperature, is the accepted unit of measure. Measurements for substances of known, pure composition should be in millimoles/milliliter or millimoles/liter; for mixtures of substances where exact composition is not known, use grams/liter.
Please provide full contact information (name, email, phone number, mailing address) when submitting abstract. Abstracts may be returned if missing information.
Submit Research Abstracts and Clinical Vignettes as an electronic file to:
Katelyn Thompson, Coordinator 2017 Research/Vignette Poster Session